If you are like hundreds of thousands of other businesses and companies across the world, the likelihood is that you have a network printer (or maybe more than 1, depending on the size of the business). And another certainty is that you have no doubt noticed how expensive this function is. Between the cost of ink, toner, paper and just general maintenance and repairs costs, this one aspect of computing is most likely the biggest expense on your balance sheet every year. However, changing to a Managed Print Service may help you reduce some of those costs.
What is a Managed Print Service (MPS)?
First of all, these kinds of services are offered up by specialist companies. Your existing printers will be replaced with a new type of printer. These new printers will require each individual using it to sign in (Some also allow sign in via clock in badge), every time they wish to print a document. Now, while that sounds finickey, it is purposely designed this way. The reason for this is accountability, with a view to reducing costs.
It is estimated that the average staff member uses anywhere between 200 & 450 hours per year on unneeded or unnecessary printing activity. That is a serious chunk of time. So, it’s easy to see how savings can be made, immediately. Scale this up for a large workforce, and the time squandered becomes considerable. And that is even before you take the materials cost into consideration.